Church Tech Health Assessment
A 5-minute diagnostic for churches ready to evaluate whether their technology is serving their mission—or slowly draining it.
How to Use This Assessment
Work through each section, answering honestly based on your current reality. Score each item, then calculate your totals to identify priority improvement areas. Consider involving key staff members—they often experience friction points differently.
Scoring:
- 3 points: Strong / Always true
- 2 points: Adequate / Usually true
- 1 point: Weak / Sometimes true
- 0 points: Absent / Never true
Section 1: Tool Consolidation
How fragmented is your tech stack?
| Question | Score (0-3) |
|---|---|
| Staff and volunteers use fewer than 4 different platforms weekly | ___ |
| Team members can access all their tools with a single login | ___ |
| We have eliminated or consolidated redundant tools in the past year | ___ |
| New tools are evaluated against existing capabilities before adoption | ___ |
| Everyone knows which platform to use for which task | ___ |
Section 1 Total: ___ / 15
Notes / Observations:
Section 2: Data Integrity
How unified is your people data?
| Question | Score (0-3) |
|---|---|
| Contact information only needs to be entered once | ___ |
| Changes in one system automatically sync to others | ___ |
| We have a single source of truth for member/visitor data | ___ |
| Duplicate records are rare and easy to merge | ___ |
| Staff can see a complete picture of someone's engagement in one place | ___ |
Section 2 Total: ___ / 15
Notes / Observations:
Section 3: Budget Visibility
How well do you understand your tech spending?
| Question | Score (0-3) |
|---|---|
| We can list every software subscription the church pays for | ___ |
| Our tech budget is documented on a single line or report | ___ |
| We know the total monthly cost of all digital tools combined | ___ |
| We've audited for feature overlap across platforms | ___ |
| Tech purchasing decisions are coordinated across departments | ___ |
Section 3 Total: ___ / 15
Notes / Observations:
Section 4: Operational Efficiency
How much manual work does your tech require?
| Question | Score (0-3) |
|---|---|
| We can answer common ministry questions without spreadsheet exports | ___ |
| Reports and dashboards pull data automatically from connected systems | ___ |
| Following up with visitors doesn't require manual list building | ___ |
| Event registration syncs automatically with communications | ___ |
| Staff spend less than 2 hours/week on data gymnastics | ___ |
Section 4 Total: ___ / 15
Notes / Observations:
Section 5: Team & Volunteer Experience
How quickly can people get productive?
| Question | Score (0-3) |
|---|---|
| New staff or volunteers can be onboarded to tech in under 30 minutes | ___ |
| Training documentation exists and is easy to find | ___ |
| Volunteers rarely need to ask staff for tech help | ___ |
| Team members don't maintain personal workarounds (private spreadsheets, etc.) | ___ |
| Technology reduces volunteer burden rather than adding to it | ___ |
Section 5 Total: ___ / 15
Notes / Observations:
Calculate Your Results
| Section | Your Score | Max Score |
|---|---|---|
| 1. Tool Consolidation | ___ | 15 |
| 2. Data Integrity | ___ | 15 |
| 3. Budget Visibility | ___ | 15 |
| 4. Operational Efficiency | ___ | 15 |
| 5. Team & Volunteer Experience | ___ | 15 |
| TOTAL | ___ | 75 |
Interpreting Your Score
60-75: Healthy Stack
Your church technology is well-integrated and serving your mission effectively. Focus on continuous improvement and staying current with capabilities.
45-59: Moderate Concerns
You're managing, but there are clear friction points. Consider consolidation opportunities in your lowest-scoring sections—they're likely costing you more than you realize.
30-44: Significant Challenges
Your tech stack is creating real drag on ministry effectiveness. Prioritize a consolidation strategy before adding any new tools.
Below 30: Critical Fragmentation
Your scattered systems are actively working against your mission. Every week of delay costs time, money, and volunteer energy. Consolidation isn't optional—it's urgent stewardship.
Your Lowest-Scoring Section
Look at your section totals. Your lowest score reveals your highest-priority improvement area:
- Tool Consolidation → You need fewer platforms, not more features
- Data Integrity → Your systems need to share a single source of truth
- Budget Visibility → Start with an audit; you can't optimize what you don't measure
- Operational Efficiency → Manual workarounds are burning your team's time
- Team Experience → Your tools are frustrating the people they're supposed to serve
Next Steps
- Share this assessment with 2-3 key staff members and compare notes
- Identify your biggest pain point from your lowest-scoring section
- Book a demo to see how an integrated platform can address it: digitalchurch.com/demo
This assessment is part of Digital Church's commitment to helping churches reclaim their digital ministry. Questions? Reach out at mark@digitalchurch.com.